Automate Billing, Settlements & Financial Reporting with Modern TMS Accounting Tools

Top TMS Accounting Features You Should Expect

A modern TMS accounting module reduces manual entry, shortens billing cycles, prevents payment errors, and provides instant visibility into load margins and cash flow. These capabilities are essential for fleets, brokers, and 3PLs that want to scale without growing overhead.

Automated Freight Invoicing & Billing

A strong TMS accounting foundation starts with automated invoice generation and accurate billing. The goal is simple: bill faster, with fewer disputes, and tie every invoice to its supporting documents.

• Customer billing & carrier settlement alignment
• Rate confirmation matching
• Accessorial charge management
• PDF and EDI invoice generation

Carrier Payables & Driver Settlements

Automate weekly settlements and payables to reduce accounting labor and ensure drivers, carriers, and vendors get paid correctly and on time.

• Driver pay calculations (per mile, percentage, hourly)
• Fuel advances and deduction tracking (fuel, insurance, escrow)
• ACH payment workflows
• Settlement statement generation

General Ledger & Financial Reporting

Whether your TMS includes built-in accounting or syncs to an ERP, financial reporting is where you gain control over profitability, cash flow, and forecasting.

• Chart of accounts support
• Revenue and expense categorization
• Profit & loss by load, lane, customer, or truck
• Balance sheets and cash flow reporting

QuickBooks & Accounting Software Integration

Integrations prevent double-entry and speed up month-end close. The best setups sync invoices, carrier bills, and settlement data while preserving accounting category mapping.

• Sync invoices to QuickBooks
• Export carrier bills and settlements
• Tax/IFTA expense mapping
• Real-time financial dashboards

Load Profitability & Cost Analysis

If you can’t see true margin per load, you can’t scale profitably. TMS accounting analytics should allocate costs and show margin breakdowns by customer, lane, truck, and time period.

• Fuel cost allocation
• Maintenance cost tracking
• Toll, lumper, and accessorial expense analysis
• Margin reporting by customer and broker

Tax, IFTA & Regulatory Accounting

Compliance-ready accounting tools help fleets meet reporting requirements and maintain audit-ready documentation across mileage, fuel, and tax filings.

• IFTA fuel tax reporting
• 2290 HVUT tracking
• State mileage apportionment
• Audit-ready document storage

Ready to Modernize Your TMS Accounting Workflow?

If you want faster billing, cleaner settlements, and real-time profitability insights, a modern TMS accounting module can replace spreadsheets and reduce back-office workload.

• Shorten billing cycles and speed up cash collection
• Reduce payment errors and settlement disputes
• Improve margin visibility by load, lane, and customer
• Stay audit-ready for IFTA and tax reporting

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