Driver Management & Payroll TMS Features That Scale with Your Fleet

Driver Management + Payroll Features You Should Expect in a TMS

Driver-related workflows touch every part of fleet operations. The right TMS reduces manual admin work, keeps compliance documents current, and automates driver pay—so you can reduce disputes and retain drivers.

Driver Onboarding & Qualification Document Tracking

Centralize driver onboarding so your team can collect documents once and keep everything expiration-driven. A TMS should track key requirements and alert you before a driver becomes non-compliant.

• Driver application intake and document uploads
• License, medical card, and endorsement tracking
• Expiration alerts and compliance status dashboard
• Audit-ready document storage and access logs

Tip: Add your specific compliance categories (DQ file items, training acknowledgements, policy sign-offs, etc.).

Dispatch History, Time Tracking & Pay-Impact Events

Driver pay disputes often come from missing context. Track dispatch history, stops, detention, layover, and accessorials—then connect those events to settlements automatically.

• Load and trip history by driver and equipment
• Loaded vs deadhead miles and stop counts
• Detention, layover, and extra stop tracking
• Payroll notes and exceptions tied to each load

Automated Driver Settlements (Weekly, Biweekly, or Per Load)

Automate settlement statements so payroll is consistent, transparent, and repeatable. The best TMS systems can generate settlement summaries, apply pay rules, and produce audit-ready payout reports.

• Settlement statement generation (PDF/printable)
• Pay calculation by mileage, percentage, hourly, or salary
• Support for bonuses, accessorial pay, and reimbursements
• Payment tracking with ACH-ready workflows

Flexible Payroll Rules: Per Mile, %, Hourly, Salary & More

Every fleet pays drivers differently. A TMS payroll module should let you define pay templates and apply them consistently across loads, lanes, and driver categories.

• Pay templates by driver type (company vs owner-operator)
• Rate rules by customer, lane, or equipment
• Minimum pay, guaranteed pay, and bonus structures
• Detention, layover, and accessorial pay rules

Add your exact rules: minimum miles, safety bonus tiers, on-time bonus, etc.

Deductions, Advances, Reimbursements & Escrow Tracking

Deductions should never live in spreadsheets. Track fuel advances, insurance, equipment charges, and escrow in one place and apply them automatically during settlement generation.

• Fuel advances and chargebacks
• Insurance and escrow deduction schedules
• Reimbursements (tolls, lumpers, supplies)
• Settlement-level notes and dispute handling

Driver Performance, Utilization & Scorecards

Combine operational and payroll data to understand which drivers are most efficient and profitable. Use scorecards to reduce turnover, improve safety, and standardize expectations.

• Utilization and miles-per-day reporting
• On-time performance and service metrics (if tracked)
• Fuel efficiency indicators (when integrated)
• Payroll dispute frequency and resolution tracking

Ready to Automate Driver Management and Payroll?

Reduce admin work, improve pay accuracy, and increase driver satisfaction with a driver management + payroll module built into your TMS.

• Centralize onboarding and compliance documents
• Automate settlements and pay calculations
• Track deductions and advances accurately
• Improve retention with transparent pay workflows

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