Freight Billing & Accounting Management That Speeds Up Cash Flow

Freight Billing & Accounting Features You Should Expect in a TMS

A billing-ready TMS connects dispatch, paperwork, and accounting into one flow—so invoices go out faster, carrier payables are accurate, and profitability reporting is always current.

Automated Freight Invoicing (Faster Billing, Fewer Disputes)

Speed up cash flow by automating invoice creation when loads deliver. Tie invoices to rate confirmations and completed paperwork so your team bills accurately the first time.

• Invoice creation tied to delivery events
• Rate confirmation matching and validation
• Attach POD/BOL and supporting docs automatically
• PDF and EDI outputs for customer requirements

Accessorials, Adjustments & Charge Management

Accessorial charges are where margins get lost. A modern billing module should standardize accessorials, require documentation, and apply them consistently across invoices and settlements.

• Standard accessorial catalog (detention, layover, TONU, etc.)
• Approval workflow for charge additions/changes
• Attach supporting proof (photos, timestamps, receipts)
• Audit trail for edits and adjustments

Accounts Receivable (AR): Aging, Collections & Cash Visibility

Track AR in real time with aging reports, payment status, and customer-specific billing rules. Reduce DSO by surfacing unpaid invoices early and keeping documentation attached.

• AR aging dashboards (30/60/90+)
• Invoice status: sent, viewed, paid, overdue
• Customer billing profiles and terms
• Collections notes and follow-up tracking

Carrier Payables, Approvals & Driver Settlements

Keep payables clean by aligning carrier costs to each load. A billing + accounting module should support approvals, dispute tracking, and settlement statement generation—so payments are consistent and auditable.

• Carrier payables linked to loads and rate confirmations
• Approval workflows and exception handling
• Driver settlements (per mile, %, hourly) where applicable
• Payment history, notes, and audit trails

QuickBooks & Accounting Software Integrations

Integrations reduce double-entry and speed up month-end close. Sync invoices, payments, and expense exports to your accounting system with clean category mapping.

• Sync invoices to QuickBooks (and similar platforms)
• Export carrier bills, settlements, and expenses
• Customer/vendor mapping and chart-of-accounts alignment
• Export-ready reports for audits and financial reviews

Add your exact integration list and whether you support bi-directional sync.

Load Margin & Profitability Reporting

If you can’t see margin per load, you can’t scale profitably. A billing module should connect revenue, carrier costs, fuel, and accessorials to show true profit by lane, customer, and time period.

• Profit per load and per lane reporting
• Customer margin trends over time
• Cost breakdown: carrier, fuel, tolls, accessorials
• Exportable reports for leadership and forecasting

Ready to Automate Freight Billing and Accounting?

Replace manual invoicing and messy payables with a single workflow that connects dispatch, documents, billing, and accounting—so you get paid faster and reduce back-office overhead.

• Automate invoices and attach paperwork instantly
• Standardize accessorial charges and approvals
• Improve AR visibility and collections workflow
• Sync to accounting software and export clean reports

Replace sales@example.com and the canonical URL with your real contact + page URL.