Fuel & Mileage Tracking Software Built for Transportation Operations

Fuel & Mileage Tracking Features That Actually Reduce Cost

Fuel is one of the biggest operating expenses in trucking and logistics. The right TMS module connects mileage + fuel data to every truck and load—so you can control spend, detect waste, and file IFTA faster.

Automated Mileage Capture (GPS / ELD / Odometer)

Stop guessing miles or reconciling spreadsheets. A strong TMS captures miles automatically, categorizes them by state/jurisdiction, and ties them to trips and trucks for accurate reporting.

• Trip-based mileage capture and state breakdown
• Loaded vs deadhead mileage visibility
• Odometer reads and mileage validation
• History by lane, truck, and driver

Fuel Tracking by Truck, Driver, Card & Location

Consolidate fuel purchases into one system. Track gallons, price-per-gallon, and total spend across all trucks—then drill down by driver, card, vendor, and date range.

• Fuel purchases with full transaction details
• Fuel tax classification (taxable/non-taxable)
• Fuel advances and deductions support
• Cost-per-gallon trends over time

IFTA Mileage + Fuel Tax Reporting (Quarterly Ready)

Your IFTA process should be push-button, not a monthly fire drill. A TMS fuel + mileage module should organize jurisdiction miles and gallons automatically, flag missing trips, and export reports for filing.

• Jurisdiction miles summary by vehicle and quarter
• Gallons purchased by state
• Exception reporting for missing/duplicate entries
• Audit-ready logs and supporting documents

Cost-Per-Mile, MPG & Profitability Analytics

Tracking is only half the battle—optimization is where savings happen. Tie fuel + mileage to loads, lanes, and drivers to understand what routes and behaviors are profitable (and which are leaking money).

• MPG trends by truck and driver
• Cost-per-mile by lane and customer
• Fuel spend vs revenue per load
• Month-over-month fuel variance reporting

Fuel Fraud & Anomaly Alerts

Reduce waste and prevent abuse with automated controls. A robust system flags suspicious fuel transactions and mileage anomalies that inflate IFTA risk and operating cost.

• Out-of-route or unexpected-location purchase flags
• Gallons vs tank capacity anomaly detection
• Fuel purchase frequency alerts
• Missing mileage/trip exceptions for compliance

(Alert types depend on data sources and integrations. Add/remove items based on what your product supports.)

Integrations: ELD, GPS, Fuel Cards & Accounting Exports

The best results come from connecting your operational data sources into one reporting layer. Fuel and mileage tracking should plug into your existing stack and export clean summaries for accounting.

• ELD/GPS data feeds for mileage capture
• Fuel card transaction imports
• Driver/truck master data sync
• Export to accounting tools (e.g., invoices/expenses)

Swap in the exact integration logos and providers you support (e.g., ELD vendors, fuel card networks, accounting tools).

Ready to Control Fuel Spend and Simplify IFTA?

A fuel + mileage module inside your TMS helps you reduce manual work, detect anomalies faster, and build clean compliance reports—while giving leadership real-time cost-per-mile visibility.

• Automate mileage and fuel tracking
• Generate IFTA-ready reports faster
• Improve MPG and lane profitability
• Reduce fraud, waste, and reporting risk

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